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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Employee Performance File (Epf)

incorporates all records maintained on an employee which are identified in writing by the Agency as relating to performance (e.g., performance appraisals, training certificates, letters of commendation, etc) (USAID Automated Directives System - ADS - Chapter 418).

Employee Salary Offset

The administrative collection of a debt by deductions at one or more officially established pay intervals from the current pay account of an employee without the employee's consent (USAID Automated Directives System - ADS - Chapter 625).

Employee With A Disability

A government employee who has a severe permanent impairment which for all practical purposes precludes the use of public transportation, or an employee who is unable to operate a car as a result of permanent impairment and who is driven to work by another (USAID Automated Directives System - ADS - Chapter 514).

Employer-Employee Relationship

An employment relationship under a service contract with an individual occurs, as a result of 1) The contract's terms or 2) The manner of its administration during performance when the contractor is subject to the relatively continuous supervision and control of a Government officer or employee (USAID Automated Directives System - ADS - Chapter 495).

Employment Authorization

The determination that an individual is eligible to occupy a non-sensitive position. Such eligibility is granted subsequent to a personnel security investigation in which no issues were developed and after a favorable adjudication is made (USAID Automated Directives System - ADS - Chapters 562, 567).

Employment On A Temporary Or Term Basis

See 5 CFR 536.102 (USAID Automated Directives System - ADS - Chapter 474).


This is the act of transforming information into an unintelligible form, specifically to obscure its meaning or content (USAID Automated Directives System - ADS - Chapter 508, 545).

End-User Applications

Computer software (such as Microsoft Office, Microsoft Project, etc.). That provides specific functions for an individual or small group and is not a part of processing corporate information. This software is either commercially available or a custom application (USAID Automated Directives System - ADS - Chapter 550).


The act of giving one's approval to something (USAID Automated Directives System - ADS - Chapter 503).

Energy Conservation Measures

Measures that are applied to an existing Federal building that improve energy efficiency and are life cycle cost effective and that involve energy conservation, cogeneration facilities, renewable energy sources, improvements in operation and maintenance efficiencies, or retrofit activities (USAID Automated Directives System - ADS - Chapter 528).

Energy Efficiency Goal

The ratio of production achieved to energy used (USAID Automated Directives System - ADS - Chapter 528).

Energy Use Avoidance

The amount of energy resources, e.g., gasoline, not used because of initiatives related to conservation. It is the difference between the baseline without a plan and actual consumption (USAID Automated Directives System - ADS - Chapter 528).

Enterprise Architecture (Ea)

enterprise architecture (EA) is the explicit description and documentation of the current and desired relationships among business and management processes and information technology. It describes the current architecture and target architecture to include the rules and standards and systems life cycle information to optimize and maintain the environment which the Agency wishes to create and maintain by managing its IT portfolio. The EA must also provide a strategy that will enable the Agency to support its current state and also act as the roadmap for transition to its target environment. These transition processes will include the Agency 's capital planning and investment control processes, Agency EA planning processes, and Agency systems life cycle methodologies. The EA will define principles and goals and set direction on such issues as the promotion of interoperability, open systems, public access, compliance with the Government Paper Elimination Act (GPEA) end user satisfaction, and IT security (USAID Automated Directives System - ADS - Chapter 542).


Entertainment is an umbrella term which includes, but is not limited to, food and drink, either as formal meals or snacks and refreshments. receptions and banquets, including the cost of invitations and other associated matters. music, live or recorded. live artistic performances, and personal gifts and furnishings. For other examples of entertainment, See Standardized Regulations Chapter 320, Allowable Items of Expenditure (USAID Automated Directives System - ADS - Chapter 610).


An embassy, consulate, trade, press, airline, cultural, tourist, or business office, and any organization representing a foreign country (USAID Automated Directives System - ADS - Chapter 562).

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