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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Classified Information

See the definition for classified national security information (USAID Automated Directives System - ADS - Chapters 562, 566, 567, 568).

Classified Material

Any media, document, product, or substance on or in which classified information is recorded or embodied (USAID Automated Directives System - ADS - Chapter 562).

Classified National Security Information (Classified Information)

Any data, file, paper, record, or computer screen containing information associated with the national defense or foreign relations of the United States and bearing the markings: confidential, secret, or top secret (USAID Automated Directives System - ADS - Chapters 545, 552, and 568). Information that has been determined pursuant to EO 12958 or any predecessor order to require protection against unauthorized disclosure and is marked (confidential, secret, or top secret). To indicate its classified status when in documentary form. It is also referred to as classified information. a. confidential: Information, the unauthorized disclosure of which reasonably could be expected to cause damage to the national security that the original classification authority is able to identify or describe. b. secret: Information of which the unauthorized disclosure could reasonably be expected to cause serious damage to the national security. c. Top secret: Information of which the unauthorized disclosure could reasonably be expected to cause exceptionally grave damage to the national security (USAID Automated Directives System - ADS - Chapters 545, 552, 562, 566, 567, 569).

Classified National Security Information (Classified Information): Compartmented

The breaking down of sensitive data into small, isolated blocks to reduce the risk of unauthorized access (USAID Automated Directives System - ADS - Chapters 545, 552).

Clean Pc Standard

A Clean PC is a PC that is designated for NMS use that has: 1) had its hard disk reformatted (cleaned), 2) had fresh copies of DOS, Banyan - Vines, and Windows 3.1 installed, 3) had conventional memory optimized so that the largest executable program size is at least 570Kb before Windows is run, 4) has at least 110Mb of available hard disk space on the C: drive before NMS is installed, and at least 30MB available at all times after NMS is installed, and 5) contains only software tested and approved to work with the NMS (USAID Automated Directives System - ADS - Chapter 543).

Clearance Class 2

A limited clearance for an overseas assignment (USAID Automated Directives System - ADS - Chapter 407).

Clearance Class 5

Employee is not cleared for overseas assignments (USAID Automated Directives System - ADS - Chapter 407).

Clearing Official

A clearing official is a designated person in a specific Bureau - Office obligated to review and clear ADS material (USAID Automated Directives System - ADS - Chapter 501).

Close-Out

Is one of two classifications of write-off. An agency closes out a debt when it determines that further debt collection actions are prohibited (for example, a debtor is released from liability in bankruptcy) or the agency does not plan to take any future actions (either active or passive). To try to collect the debt. At close out, an agency may be required to report to the IRS the amount of the debt as potential income to the debtor on IRS Form 1099 (TFM - DMS Managing Federal Receivables) (USAID Automated Directives System - ADS - Chapter 625).

Close-Out Audit

The final audit report to be submitted upon completion or termination of a cost-reimbursable, time and material type contract, grant, or cooperative agreement (USAID Automated Directives System - ADS - Chapter 591).

Closed Hearings

Hearings of congressional committees which are closed to the public and the news media, usually due to the sensitive or confidential nature of the information under discussion (USAID Automated Directives System - ADS - Chapter 554).

Closure

The point at which all corrective actions have been completed for resolved audit recommendations (USAID Automated Directives System - ADS - Chapter 591, 592).

Code Of Federal Regulations (Cfr)

The CFR is the codification of the general and permanent rules published in the Federal Register by the Executive departments and agencies of the Federal Government (USAID Automated Directives System - ADS - Chapter 509).

Cognizant Agency

The Government agency with primary audit responsibility for a particular contractor or grantee (USAID Automated Directives System - ADS - Chapter 591).

Cognizant Technical Officer (CTO)

The term previously used to describe the individual who performs functions that are designated by the Contracting or Agreement Officer, or is specifically designated by policy or regulation as part of contract or assistance administration. This term has been replaced by Contracting Officer's Technical Representative (COTR) and Agreement Officer's Technical Representative (AOTR). depending on whether the award being managed is acquisition or assistance.

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