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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Chief Information Security Officer (Ciso)

The Information Systems Security Officer, appointed by the CIO, is charged with protecting all network and automated information processing systems for the Agency by issuing policy, guidelines, and other such direction. The CISO is the authority for all security matters where AIS are concerned (USAID Automated Directives System - ADS - Chapter 545).

Chief Of Mission

Chief of Mission is the principal officer in charge of a diplomatic mission of the United States or of a United States office abroad which is designated by the Secretary of State as diplomatic in nature, including any individual assigned to be temporarily in charge of such a mission or office (USAID Automated Directives System - ADS - Chapter 530).

Chief Privacy Officer (Cpo)

The individual who has overall Agency responsibility for policy development, oversight, and implementation of an agency-wide privacy program (USAID Automated Directives System - ADS - Chapter 508).

Chronological Files

Chronological files (chrons) are copies of cables, letters, memoranda, etc maintained for ease of reference in chronological order (by date of issue) or by serial number (USAID Automated Directives System - ADS - Chapter 502).

Claim

An amount of money, funds, or property that has been determined by an agency official to be due to the United States by any person, organization, or entity, except another Federal agency. As used in ADS 625, the terms debt, claim, and account receivable are synonymous (source: 31 CFR Chapter IX) (USAID Automated Directives System - ADS - Chapter 625).

Claimant

An individual whose claim for entitlement to Federal Employees' Compensation Act (FECA). benefits has been filed according to FECA provisions (USAID Automated Directives System - ADS - Chapter 442).

Claims

See 6 FAM 311.3 (USAID Automated Directives System - ADS - Chapter 521).

Claims Collection Litigation Report (Cclr)

A report used in referring debts to the Department of Justice for litigation and enforced collection. The CCLR is also used for the referral of debts to the Department of Justice for concurrence on a proposed suspension or termination of collection action (i.e write-off) (USAID Automated Directives System - ADS - Chapter 625).

Class

A group of USAID employees, former USAID employees, and - or applicants for employment with USAID alleging an adverse effect of an Agency personnel management policy or practice which the Agency has the authority to rescind or modify, based on common race, color, religion, sex, national origin, physical or mental disability, and - or age (USAID Automated Directives System - ADS - Chapter 110).

Class Complaint

A written complaint of discrimination filed on behalf of a class by the agent of the class alleging that a. The class is so numerous that a consolidated complaint of the members of the class is impractical. b. There are questions of fact common to the class. c. The claims of the agent of the class are typical of the claims of the class and d. The agent of the class, or the agent's representative, if any, will fairly and adequately protect the interests of the class (USAID Automated Directives System - ADS - Chapter 110).

Classification

The orderly assignment of positions to a series, title, and grade. Such classification is in accordance with published classification and job grading standards or guides promulgated by the Agency (for Foreign Service positions) or by the US Office of Personnel Management (for Civil Service positions) (USAID Automated Directives System - ADS - Chapter 456). The act or process by which information is determined to be classified (USAID Automated Directives System - ADS - Chapter 562).

Classification Guidance

Any instruction or source that prescribes the classification of specific information (USAID Automated Directives System - ADS - Chapter 562).

Classification Guide

A documentary form of classification guidance issued by an original classification authority that identifies the elements of information regarding a specific subject that must be classified and establishes the level and duration of classification for each such element (USAID Automated Directives System - ADS - Chapters 562, 568).

Classified Award

Contracts, grants, or cooperative agreements with positions requiring access to classified information. These procedures are applicable to licensees, grantees, and certificate holders to the extent legally and practically possible within the constraints of applicable law and the Code of Federal Regulations (USAID Automated Directives System - ADS - Chapters 562 and 567).

Classified Contract

Contracts with positions requiring any contract employee to have access to classified information (USAID Automated Directives System - ADS - Chapters 562, 567).

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