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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Allowance

The authority delegated to organizational units to incur obligations within a specified amount in accordance with an allotment of funds (USAID Automated Directives System - ADS - Chapter 634).

Allowed Costs

An incurred cost questioned by the audit organization that USAID has determined to be an acceptable charge to the government (USAID Automated Directives System - ADS - Chapter 595).

Allowee

The recipient of a budget allowance (USAID Automated Directives System - ADS - Chapter 634).

Alternate Metric Executive

USAID's Alternate Metric Executive performs the activities and the responsibilities of USAID's Metric Executive in that person's absence. Section 323.2 of ADS 323 identifies the individual designated for this role (USAID Automated Directives System - ADS - Chapter 323).

Alternative Discipline

An optional, non-traditional approach to employee discipline which provides for a variety of both punitive and non-punitive remedial corrective actions (USAID Automated Directives System - ADS - Chapter 487).

Alternative Workplace

That place where the telecommuter will work while telecommuting, i.e working somewhere other than at an official USAID office. This workplace will usually be the employee's home. However, other telecommuting sites might include a law library, a research facility, or a telecommuting center (USAID Automated Directives System - ADS - Chapter 405).

Ambassador'S Authority

Each U.S. Ambassador has authority to request the authorization from BHR - OFDA to commit up to $25,000 upon the written declaration of a disaster (USAID Automated Directives System - ADS - Chapter 251).

Amend

Modify or correct a record (USAID Automated Directives System - ADS - Chapter 508).

American Family Member (Afm) Appointment

An American Family Member appointment is a type of Foreign Service limited Non-Career appointment available only to Eligible Family Members, under the authority of sections 309 and 311(a) of the Foreign Service Act of 1980 as amended. Appointments are for more than one year and not to exceed five years (USAID Automated Directives System - ADS - Chapters 450 and 470).

American Ship

Vessel registered under U.S. laws (USAID Automated Directives System - ADS - Chapter 523).

Annual Agency Awards

These awards are given out annually to an employee or group for outstanding performance in a particular area based on criteria specified for an individual award. Annual awards include the Michael H.B. Adler Award, C. Herbert Rees Memorial Award, Michael K. White Memorial Award, Outstanding Support Staff Award, Foreign Service National of the Year Award, Equal Employment Opportunity Award, Science and Technology Award, Minority Serving Institutions (MSI), Extra Mile Award, Molly Kux Award, George C. Marshall Award, USAID Award for Heroism, Administrator's Implementation Award, Administrator's Management Improvement Award, and the Ethics Award (USAID Automated Directives System - ADS - Chapter 491).

Annual Evaluation Form (Aef)

The form used to evaluate employees under the Employee Evaluation Program (EEP) (USAID Automated Directives System - ADS - Chapters 415, 461, 462, 463). - The form used for evaluating participants during the overseas training. For overseas OJT, the regular Employee Evaluation Program is used (USAID Automated Directives System - ADS - Chapters 460, 459).

Annual Financial Statement

Is comprised of (a) an Overview of the Reporting Entity, (b) Principal Financial Statements, (c) Combining Statements, where applicable, and (d) Supplemental Financial and Management Information (USAID Automated Directives System - ADS - Chapter 594).

Annual Plan

A plan developed by the OIG that describes audits planned for the upcoming fiscal year (USAID Automated Directives System - ADS - Chapters 590, 592).

Annual Rating Cycle

A one-year period that begins April 1 and ends March 31 of the following year (USAID Automated Directives System - ADS - Chapter 463).

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