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Glossary of Terms Used for USAID's Automated Directives System (ADS) - Updated 07/15/2011 Partial Revision

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Term Definition
Adverse Action

An action against an employee in the form of furlough for 30 days or less, suspension in excess of 14 days, removal, or reduction in grade or pay taken for such cause as will promote the efficiency of the service (USAID Automated Directives System - ADS - Chapter 487).

Advisory Committee

A committee, board, commission, council, conference, panel, task force, or other similar group, or any subcommittee or subgroup thereof, which is formed or utilized by USAID to obtain advice or recommendations and is NOT composed entirely of full-time employees of the Federal Government (USAID Automated Directives System - ADS - Chapter 105).

Advisory Letter

Advisory letters are issued to Rating Officials and Appraisal Committee members by Performance Boards when a current evaluation is deficient in some manner but the deficiency does not adversely affect the employee's competitive standing. These letters are not placed in an employee's Performance Evaluation File (USAID Automated Directives System - ADS - Chapter 463).

Affected Person

Anyone who may use, benefit from, or be harmed by the disseminated information (USAID Automated Directives System - ADS - Chapter 578).

Age

Refers to individuals who are at least 40 years old (USAID Automated Directives System - ADS - Chapter 110).

Agency

United States Agency For International Development, its offices, bureaus, divisions, and posts abroad (3 FAM 4310 {Old 3 FAM 761.2}) (USAID Automated Directives System - ADS - Chapter 485, 508). Any Executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President) or any independent regulatory agency (USAID Automated Directives System - ADS - Chapter 509). The United States Information Agency or the Agency for International Development and its participating agencies, as appropriate (6 FAM-111.3) (USAID Automated Directives System - ADS - Chapters 522, 523, 524, and 525).

Agency Acronym

The Agency's acronym, USAID, refers to both the Washington office and field missions. The field missions use USAID - (name of Mission) and Washington uses USAID - W (USAID Automated Directives System - ADS - Chapter 503).

Agency Audit Follow-Up Official

The senior management official designated by the Administrator in accordance with OMB Circular A-50 to oversee audit follow-up. The Assistant Administrator for Management is USAID's Audit Follow-up Official (USAID Automated Directives System - ADS - Chapter 595).

Agency Competition Advocate

See Competition Advocate (USAID Automated Directives System - ADS - Chapter 302).

Agency Employees

Direct hire employees with competitive or noncompetitive status for appointment or promotion (USAID Automated Directives System - ADS - Chapter 418).

Agency Goal

(See Foreign Assistance Goal).

Agency Head

(See Head of the Agency) (USAID Automated Directives System - ADS - Chapter 331).

Agency Level

The highest level of responsibility of an entity authorized to use a Purchase Card account (i.e Agency, board, commission, corporation, department, tribal organization, and institute). An entity may be composed of sub-elements (e.g., Bureau, service, activity, component, division, office) (USAID Worldwide Purchase Card Program Manual, A Mandatory Reference for ADS Chapter 331).

Agency Limitation

Any administrative division or subdivision of funds made by agency officials that restricts the use of Federal Government funds (OMB A-34) (USAID Automated Directives System - ADS - Chapter 634).

Agency Management Control Review Committee

A group of senior USAID officials who provide oversight for the Agency's management control program, including the identification, correction, and reporting on management control deficiencies. The Agency MCRC also provides oversight and assistance regarding audit management issues (USAID Automated Directives System - ADS - Chapters 591, 592, 596).

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