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USAID has developed extensive guidelines on the management of assistance awards and requirements for implementers that require agreement with the terms of an award and mandatory standard provisions. USAID’s Automated Directives System (ADS) 303, Grants and Cooperative Agreements to Nongovernmental Organizations, states that technical representatives should review and analyze reports, monitor reporting requirements, and ensure the recipient’s compliance with numerous terms and conditions of an award.
Some of these mandatory standard provisions for non-U.S., nongovernmental recipients require that subagreements shall contain provisions about financial audit requirements, termination or suspension of awards, antiterrorism financing responsibilities, and branding and marking responsibilities.
Furthermore, ADS 621.3.4, Types of Obligations and Documentary Evidence, states that only a USAID signature is required for an assistance award unless major issues are unresolved between USAID and the grantee, in which case both parties must sign the award.
However, ADS 303.3.13, The Award Process and Elements of an Award, states that recipients are required to agree to the terms of the agreements, which are legally binding.
AUDIT REPORT NO. 6-263-10-001-P October 27, 2009
This information is derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using this information.
| ←Previous Technical Representative Requirements - ADS 458.3.5.5 - ADS 303.3.14 | Certification Regarding Responsibility Matters - FAR 9.104-6 - FAR 9.105-2(b) - FAR 9.4 Next→ |
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- Prioritize or Follow Up on Significant Vulnerabilities - ADS 303.3.9.2
- The Authorization to Make Changes to the Contract’s Terms and Conditions
- Contractor Overbilling - FAR 31.2, Contracts with Commercial Organizations
- Contractor Performance Reviews Were Not Completed - FAR 42.15024 - USAID Acquisition Regulation (AIDAR) 742.15
- Unauthorized Commitments - 22 CFR 226.25(e) - ADS 303.3
- Conduct Audits of Foreign Organizations - ADS 591.3.2 - Guidelines for Financial Audits Contracted by Foreign Recipients - General Act of 1978
- Implementing Partner Record Retention Regulations - 22 CFR 226.53(b)
- Verify Continued Separate Maintenance Allowance Eligibility - Department of State Standardized Regulations, General Provisions, Section 077.3, Granting Allowances and Difficult to Staff Incentive Differential on SF-1190 (Foreign Allowances Application
- Local Subgrantees Need Codes of Conduct for Interactions with Orphans and Vulnerable Children - U.S. Global AIDS Coordinator (OGAC) Guidance July 2006
- Technical Representative Requirements - ADS 458.3.5.5 - ADS 303.3.14
- Certification Regarding Responsibility Matters - FAR 9.104-6 - FAR 9.105-2(b) - FAR 9.4
- Excluded Parties List System Reviews During the Bidding and Awarding Process - FAR 9.404 - 22 CFR 208 - ADS 502.5.1b - FAR 9.405(d) - FAR 9.105-2(b)
- Strengthen Program Oversight - ADS 302
- Implementer Performed Unauthorized Program Activities - ADS 202.3.6.1
- Ensure That Funding Requests Are Appropriate - ADS 602.3.2
- Strengthen Oversight of Renovation Activities - FAR Part 36, “Construction and Architect-Engineer Contracts” - GAO/AIMD-00-21.3.1 (11/99), page 20
- Mission Did Not Complete Contractor Performance Review - USAID Acquisition Regulation 742.15 (also known as 48 CFR 742.1502) - FAR 42.1502
- Contracting Officials Did Not Document Contract Files or Communicate Adequately - 22 CFR 226 - FAR 4.801 (b)
- Fixed-Amount Reimbursement Agreements Reduce Risk - ADS Supplemental 317
- Contract Not Adequately Reviewed by Contract Review Board - (ADS) 302.3.1.2 - Contract Review Board Guidelines
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