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The FAR prescribes policies and procedures for acquisitions of supplies and services with federally appropriated funds. FAR Part 36, “Construction and Architect-Engineer Contracts,” documents policies and procedures regarding contracting for construction and architect-engineer services.
The guidance requires the use of certain clauses and standard forms that are applicable to contracts for dismantling, demolishing, or removing improvements.
In addition, according to FAR Subpart 36.6, “Architect-Engineer Services,” the Federal Government’s policy is to negotiate architect-engineer services contracts on the basis of the demonstrated competence and qualifications of prospective contractors to perform the services at fair and reasonable prices.
Moreover, GAO’s Standards for Internal Control in the Federal Government - GAO/AIMD-00-21.3.1 (11/99), page 20 - states that internal control should generally be designed to assure that ongoing monitoring occurs continually as an integral part of the agency’s operations, including regular management and supervisory activities, comparisons, and reconciliations.
General Recommendations
- Review the recommendations documented in the engineering consultant’s technical report.
- Implement the recommendations and document justifications for any deviations from the recommendations contained in the technical report.
SOURCE: AUDIT REPORT NO. 6-268-10-006-P August 24, 2010
The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using recommendations.
- Implementing Partner Record Retention Regulations - 22 CFR 226.53(b)
- Verify Continued Separate Maintenance Allowance Eligibility - Department of State Standardized Regulations, General Provisions, Section 077.3, Granting Allowances and Difficult to Staff Incentive Differential on SF-1190 (Foreign Allowances Application
- Local Subgrantees Need Codes of Conduct for Interactions with Orphans and Vulnerable Children - U.S. Global AIDS Coordinator (OGAC) Guidance July 2006
- Technical Representative Requirements - ADS 458.3.5.5 - ADS 303.3.14
- Assistance Awards and Requirements - ADS 303 - ADS 621.3.4
- Certification Regarding Responsibility Matters - FAR 9.104-6 - FAR 9.105-2(b) - FAR 9.4
- Excluded Parties List System Reviews During the Bidding and Awarding Process - FAR 9.404 - 22 CFR 208 - ADS 502.5.1b - FAR 9.405(d) - FAR 9.105-2(b)
- Strengthen Program Oversight - ADS 302
- Implementer Performed Unauthorized Program Activities - ADS 202.3.6.1
- Ensure That Funding Requests Are Appropriate - ADS 602.3.2
- Mission Did Not Complete Contractor Performance Review - USAID Acquisition Regulation 742.15 (also known as 48 CFR 742.1502) - FAR 42.1502
- Contracting Officials Did Not Document Contract Files or Communicate Adequately - 22 CFR 226 - FAR 4.801 (b)
- Fixed-Amount Reimbursement Agreements Reduce Risk - ADS Supplemental 317
- Contract Not Adequately Reviewed by Contract Review Board - (ADS) 302.3.1.2 - Contract Review Board Guidelines
- Questionable Spending Occurred - Federal Acquisition Regulations 52.216-7 and 52.216-8 USAID Acquisition Regulation 752.7003 FAR Subpart 31.2-Contracts with Commercial Organizations
- Contracting Mechanism Used for Program is not Appropriate - Federal Acquisition Regulation 16.505(a)(2) - supplemental policy to ADS 302, Indefinite Quantity Contract (IQC): Task Order Work Statement Development Checklist - Competition in Contracting Act
- Lack of Effective Program Oversight - ADS 302-Procedures for Designating the COTR for Contracts and Task Orders - ADS 303- Agreement Officer’s Technical Representative (AOTR) Designation – Cooperative Agreement Administration.
- Subcontracts Lacked Supporting Documentation and Were Susceptible to Fraud - (FAR) 31.201-2(d)
- Voluntary Population Planning Language Was Not Included in Subcontracts - USAID Acquisition Regulation (AIDAR) 752.7101, Voluntary Population Planning Activities
- Appropriate Records Were Not Retained - Federal Acquisition Regulation (FAR) 52.215-2, Audit and Records – Negotiation
Interested in the original audit reports?