HomeResourcesAudit Database Project Compliance RecommendationsThorough Site Visits Not Conducted - ADS 202.3 - Performance Management Toolkit

Thorough Site Visits Not Conducted - ADS 202.3 - Performance Management Toolkit

ADS 202.3.4.6 states that assistance objective teams must ensure that they have adequate official documentation on agreements used to implement USAID-funded projects, as well as on the resources expended, issues identified, and corrective actions taken.

Furthermore, ADS 202.3.6 states that monitoring the quality and timeliness of implementing partners’ outputs is a major task of cognizant technical officers (now referred to as “contracting officer’s technical representatives”) and assistance objective teams.

ADS specifies that problems in output quality provide an early warning that results may not be achieved as planned and that early action in response to problems is essential in managing for results. To assess the quality of partner data, USAID’s Performance Management Toolkit recommends periodically sampling and reviewing partner data to ensure completeness, accuracy, and consistency, as well as determining whether the partner appropriately addressed known data quality problems.

The Toolkit also recommends developing a simple site-visit guide, covering all topics of interest, to be used systematically by teams visiting all sites.

General Recommendations

  • Develop and implement a risk-based monitoring plan for activities that includes regular site visits involving programmatic review, verification of reported results, and the documentation of site visits performed.

Source: AUDIT REPORT NO. 4-674-10-005-P MAY 12, 2010

The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations.  Please see the disclaimer of this site before using recommendations.

Tags: Monitoring and Evaluation

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