Department of State Standardized Regulations, General Provisions, Section 077.3, Granting Allowances and Difficult to Staff Incentive Differential on SF-1190 (Foreign Allowances Application, Grant, and Report), Subsection 077.31, General, states that each agency shall grant, revise, and terminate SMA benefits on the SF-1190.
The guidance requires employees to suspend or terminate grant based on specific events. In addition, DSSR Chapter 260, Section 266, Suspension/Termination of Grant, also requires that the grant be suspended or terminated based on specific events that include:
- A visit from a family member to post that is in excess of 30 consecutive days.
- An employee’s transfer from post.
- When an employee is separated from the agency while assigned at post where benefits have been granted.
Continued eligibility can be negatively affected when an employee becomes legally separated from a spouse or when a dependent child reaches a specific age. Moreover, ADS 596.3.2, Assessing the Adequacy of Internal Controls, requires managers to assess the adequacy of internal controls and improve the effectiveness of those associated with operations.
Verify continued separate maintenance allowance eligibility.
Source: AUDIT REPORT NO. 6-263-10-003-P January 14, 2010
The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using recommendations.
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- Intellectual Property Rights Clauses in Agreements - ADS 318.2
- Program Lacks a Detailed Gender Strategy - ADS 220.127.116.11
- Prioritize or Follow Up on Significant Vulnerabilities - ADS 303.3.9.2
- The Authorization to Make Changes to the Contract’s Terms and Conditions
- Contractor Overbilling - FAR 31.2, Contracts with Commercial Organizations
- Contractor Performance Reviews Were Not Completed - FAR 42.15024 - USAID Acquisition Regulation (AIDAR) 742.15
- Unauthorized Commitments - 22 CFR 226.25(e) - ADS 303.3
- Conduct Audits of Foreign Organizations - ADS 591.3.2 - Guidelines for Financial Audits Contracted by Foreign Recipients - General Act of 1978
- Implementing Partner Record Retention Regulations - 22 CFR 226.53(b)
- Local Subgrantees Need Codes of Conduct for Interactions with Orphans and Vulnerable Children - U.S. Global AIDS Coordinator (OGAC) Guidance July 2006
- Technical Representative Requirements - ADS 418.104.22.168 - ADS 303.3.14
- Assistance Awards and Requirements - ADS 303 - ADS 621.3.4
- Certification Regarding Responsibility Matters - FAR 9.104-6 - FAR 9.105-2(b) - FAR 9.4
- Excluded Parties List System Reviews During the Bidding and Awarding Process - FAR 9.404 - 22 CFR 208 - ADS 502.5.1b - FAR 9.405(d) - FAR 9.105-2(b)
- Strengthen Program Oversight - ADS 302
- Implementer Performed Unauthorized Program Activities - ADS 22.214.171.124
- Ensure That Funding Requests Are Appropriate - ADS 602.3.2
- Strengthen Oversight of Renovation Activities - FAR Part 36, “Construction and Architect-Engineer Contracts” - GAO/AIMD-00-21.3.1 (11/99), page 20
- Mission Did Not Complete Contractor Performance Review - USAID Acquisition Regulation 742.15 (also known as 48 CFR 742.1502) - FAR 42.1502