HomeResourcesAudit Database Project Compliance RecommendationsContracting Officials Did Not Document Contract Files or Communicate Adequately - 22 CFR 226 - FAR 4.801 (b)

Contracting Officials Did Not Document Contract Files or Communicate Adequately - 22 CFR 226 - FAR 4.801 (b)

USAID is responsible for monitoring the use of its support for projects and activities in accordance with 22 CFR 226. As part of the responsibility, the Federal Acquisition Regulation states that documentation in contract files shall be sufficient to constitute a complete history of the transaction to provide a complete background for decisions made, to support actions, and to provide information for reviews, investigations, litigation, or congressional inquiries (FAR 4.801 (b)).

Copies of communications with contractors must be provided to the contracting officer so that the contracting officer knows about the contractor’s performance and can avoid potential claims or disputes. Contract documentation is important to show that the mission is protecting the U.S. Government’s interests.

General Recommendations

  • Develop and implement a plan for periodic internal review of contract files for a complete history of contract transactions and all communications with contractors.

Source: AUDIT REPORT NO. G-391-11-005-P JUNE 20, 2011

The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations.  Please see the disclaimer of this site before using recommendations.

Tags: Awards and Contracts

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