HomeResourcesAudit Database Project Compliance RecommendationsLack of Effective Program Oversight - ADS 302-Procedures for Designating the COTR for Contracts and Task Orders - ADS 303- Agreement Officer’s Technical Representative (AOTR) Designation – Cooperative Agreement Administration.

Lack of Effective Program Oversight - ADS 302-Procedures for Designating the COTR for Contracts and Task Orders - ADS 303- Agreement Officer’s Technical Representative (AOTR) Designation – Cooperative Agreement Administration.

The contracting officer’s technical representative (COTR) and agreement officer’s technical representative (AOTR) each have key oversight responsibilities for directing and administering contracts and grants. USAID’s procedures for designating a COTR and AOTR outline those responsibilities.

For example, the COTR serves as the technical liaison between the contracting officer and the contractor because of the COTR’s unique responsibility to monitor the contractor’s performance in achieving the contract’s purpose. The AOTR is responsible for providing technical and administrative oversight to the implementer.

With respect to contracts especially, COTRs’ failure to carry out their duties and responsibilities effectively will impede the successor COTR’s ability to manage the contract and possibly jeopardize the program for which it was awarded.

General Recommendations

  • Update Performance Management Plan.
  • Strengthen internal controls so that technical officers implement their delegated duties in accordance with USAID policy.

Mandatory reference for ADS 302-Procedures for Designating the COTR for Contracts and Task Orders, and an additional help for ADS 303- Agreement Officer’s Technical Representative (AOTR) Designation – Cooperative Agreement Administration.  

Source:  AUDIT REPORT NO. 1-523-11-001-P JANUARY 12, 2011

The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations.  Please see the disclaimer of this site before using recommendations.


Tags: Awards and Contracts

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