HomeResourcesAudit Database Project Compliance RecommendationsLate Submission of Performance Management Plan - ADS 203.3 - 203.3.3.1 - ADS 203.5.1

Late Submission of Performance Management Plan - ADS 203.3 - 203.3.3.1 - ADS 203.5.1

A performance management plan (PMP), as described in ADS 203.3, is a mandatory monitoring and evaluation tool used to track and monitor program progress toward achieving results.

Incomplete PMPs. PMPs did not include performance indicator definitions, information sources, methods of collection, or procedures for assessing data quality, as required by ADS 203.3.3.1.

Lack of Performance Targets. ADS 203.3.3.1 explains that PMPs should include baseline values and target values for each performance indicator

Unverifiable Reported Results. ADS 203.5.1 requires that performance data meet the five data quality standards of validity, integrity, precision, reliability, and timeliness. Data should accurately reflect the program’s performance and enable management to make appropriate decisions.

General Recommendations

  • Periodically verify the results reported by the project.
  • Provide written definitions of the performance indicators and discuss them with staff members periodically to ensure that the definitions are understood.
  • Document challenges and implementation shortfalls in reports.

SOURCE: AUDIT REPORT NO. F-306-11-001-P FEBRUARY 13, 2011

The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations.  Please see the disclaimer of this site before using recommendations.

Tags: Monitoring and Evaluation

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