A performance management plan (PMP), as described in ADS 203.3, is a mandatory monitoring and evaluation tool used to track and monitor program progress toward achieving results.
Incomplete PMPs. PMPs did not include performance indicator definitions, information sources, methods of collection, or procedures for assessing data quality, as required by ADS 22.214.171.124.
Lack of Performance Targets. ADS 126.96.36.199 explains that PMPs should include baseline values and target values for each performance indicator
Unverifiable Reported Results. ADS 203.5.1 requires that performance data meet the five data quality standards of validity, integrity, precision, reliability, and timeliness. Data should accurately reflect the program’s performance and enable management to make appropriate decisions.
- Periodically verify the results reported by the project.
- Provide written definitions of the performance indicators and discuss them with staff members periodically to ensure that the definitions are understood.
- Document challenges and implementation shortfalls in reports.
SOURCE: AUDIT REPORT NO. F-306-11-001-P FEBRUARY 13, 2011
The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using recommendations.
|←Previous Inaccurate Performance Data Reported - ADS 188.8.131.52 - ADS 184.108.40.206 - Government Performance and Results Act of 1993||Some Main Indicators Were Not Included in Monitoring Plans - ADS 203.3.2 - ADS 220.127.116.11 Next→|
- Program Targets Were Not Clearly Defined - ADS 203
- Data Reported for a Key Indicator Were Not Consistent With the Indicator Definition - ADS 203
- Some Reported Results Were Not Reliable - ADS 203
- Impact Indicators Were Not Measured - ADS 203.3.2 - ADS 18.104.22.168
- Data Quality Assessment Recommendations Were Not Fully Implemented - ADS 22.214.171.124
- The Reliability of Performance Data Is Unknown - ADS 202.3.6 - USAID’s Performance Management Toolkit
- Reporting on Key Indicators Needs to Be Improved - ADS 126.96.36.199
- Performance Targets Were Not Disaggregated by Gender - ADS 200.5
- Performance Indicators and Targets Are Inappropriate Measures of Program Progress - (ADS) 188.8.131.52 - ADS 184.108.40.206
- Inaccurate Performance Data Reported - ADS 220.127.116.11 - ADS 18.104.22.168 - Government Performance and Results Act of 1993
- Some Main Indicators Were Not Included in Monitoring Plans - ADS 203.3.2 - ADS 22.214.171.124
- Outdated Results - ADS 126.96.36.199
- Missing Baselines, Targets, and Cumulative Results - ADS 188.8.131.52
- Performance Measurements Did Not Reflect Project Impact - (ADS) 203.3.4
- Did Not Conduct Data Quality Assessments for Key Data Reported to USAID Headquarters - ADS 184.108.40.206
- Performance Management Plan Was Not Current, Not Realistic, Not Aligned With Implemented Projects, and Not Used - ADS 200.6 - ADS 203.3.3
- Program Evaluation by Mission Was Not Shared With Contractor - ADS 220.127.116.11
- Performance Results Were Not Measured, Reported, or Supported - (ADS) 18.104.22.168
- Contractor Data Did Not Accurately Reflected Outreach Efforts - (ADS) Chapter 203 - section 22.214.171.124 - ADS 126.96.36.199
- Program Did Not Conduct Required Gender Analysis